Edit an Appointment

Context Menu

There are two ways to invoke an appointment’s context menu:

• Right-click an appointment.

• Use a smart tag. To invoke a smart tag, click on an appointment and wait for the smart tag to appear. Then, click on the smart tag to invoke the context menu.

  [!NOTE] This approach may be useful if you use a web browser (for example, Opera) and right-clicking on an appointment does not invoke a Scheduler control’s context menu.

This context menu contains items that allow you to modify certain appointment properties. For example, you can use the Show Time As submenu to change an appointment’s status.

If you select the Label As menu item, you can choose another label for the current appointment from the list of available label types.

This menu also contains the Open item which allows you to invoke the appointment’s Edit Appointment dialog.

[!NOTE] The appointment’s context menu can also contain the Edit Series and Restore Default State menu items. This means that an appointment is a part of a recurring appointment series. See Make a Series of Recurring Appointments for more information.

Edit Appointment Dialog

To invoke the Edit Appointment dialog, select Open in an appointment’s context menu. This dialog’s usual appearance is illustrated below.

The Edit Appointment dialog allows you to edit the following appointment properties:

• Subject

  An appointment’s subject. This text is displayed within an appointment to identify it.

• Location

  Information about where an appointment takes place. This text is displayed within the appointment in parentheses after the subject text.

• Label

  Used for at-a-glance appointment identification. It is displayed in the Scheduler as a background color of the rectangle that represents the appointment.

  

• Start time and End time

  An appointment’s start/end date and time.

• Show time as

  Indicates an appointment’s availability status. It is displayed as a strip on the appointment rectangle’s left side. The strip is colored according to the status type.

  

• All day event

  Transforms an appointment into an all-day event which always lasts an entire day (or several days). Note that if this property is true, the Start and End properties’ real-time values are ignored, and instead, the appointment starts at 0:00 on the Start date and ends at 24:00 on the End date.

• Resource

  A resource that is assigned to an appointment. This resource can be used to group appointments by resources.

• Reminder

  Allows you to set a reminder that is responsible for sending notifications at a specified period before an appointment’s start time. Refer to Manage Reminders for more details.

• Description

  The text box located below the Resource and Reminder options. This text box allows you to enter a description that is shown within an appointment in Day View or Work Week View.

• Recurrence

  Expands the Recurrence section that specifies the appointment’s recurrence pattern. See Make a Series of Recurring Appointments for more information.

In-place Editor

Double-click an appointment to invoke its In-place Editor which allows you to edit an appointment’s Subject.

Note that if you need to edit other appointment properties, you can invoke the Edit Appointment dialog via the Open Appointment Editing Form button.

Mouse Operations

To select an appointment, click it with the left mouse button. To select several appointments, press and hold the Ctrl key and then click appointments with the left mouse button.

Drag-and-drop operations enable you to change an appointment’s time interval if an appointment is moved along a time cell area.

If you press Esc before dropping an appointment, all changes are canceled, and the appointment returns to its original location.

If you press and hold the Ctrl key and click and drag an appointment (or several appointments), you create appointment copy(s) when the mouse button is released.

You can also change an appointment’s type to all-day and vice-versa by dragging the appointment between the all-day area and time cells.

In grouped views, when different columns represent different resources, dragging the appointment to another column automatically changes the associated resource.